Organic Food
Prepare
Grow
Market
Eat

iCertify - COABC's Online Organic Certification System


Supporting Organic Operators and Certifiers in BC

iCertify is an innovative province-wide online tool for organic certification. This user-friendly, secure online system will streamline the organic certification process, making it easier to apply for a new certification or submit an annual renewal.

iCertify will assist with much of the administrative workload involved with tracking and reviewing the required information for organic management verification. It also introduce somes key efficiencies, new features and premade records that will save time for everyone involved in the certification process, including operators, administrators, inspectors and certification committee members.

Please contact your local certification body directly to confirm if they are using iCertify for certification and renewals.

To learn more about iCertify, explore the video and resource library below.

Funding for this project has been provided by the Governments of Canada and British Columbia through the Canadian Agricultural Partnership, a federal-provincial-territorial initiative. The program is delivered by the Investment Agriculture Foundation of BC.


iCertify Training

Mark your calendars and join us for an in-person iCertify training near you! Please RSVP to icertifyhelp(a)gmail.com.

Vancouver Island & Gulf Islands (hands-on member and VO/CC training sessions offered at all locations)

  • Sunday, February 9 - Salt Spring Island

Vancouver

  • Thursday, February 13
    • AM: VO/CC training
    • PM: Operator training option 1
    • Evening: Operator training option 2
  • Friday, February 14
    • Admin training all day
  • Saturday, February 15
    • Member training option 3
    • "Open Office Hours" drop in or online support available


Video and resource library

Explore our video and resource library to learn more about how to use iCertify.


Documents for download

Pre-made records and declarations are available here.


Open office hours

The iCertify team is available during the following dates and times to help answer your specific iCertify questions or issues. Please check back often to confirm the most up to date office hours.

Online Office Hours:

  • Feb 6 1-2pm
  • Feb 10 9-11am
  • Feb 18 10-11am
  • Feb 19 10-11am
  • Feb 25 12-2 pm

Contact icertifyhelp(a)gmail.com to request a specific one-on-one session at another time.

How to Connect to iCertify Online Office Hours:
To join our online office hours, please connect via Zoom at this link or type in the Meeting ID: 857 616 4683.

Zoom instructions to join online meeting:

  1. If you already have Zoom on your computer, please follow this link to connect: Join Zoom Meeting
  2. Alternatively, if you have never used Zoom, it is quite easy to download and set up. It is free and does not require an account.

Here's a helpful link getting started Zoom video.

You can download Zoom to your computer by clicking this link. Click on the "Download" button under "Zoom Client for Meetings". Once the Zoom client has downloaded to your computer, you can click this link to join the meeting or type in the Meeting ID: 857 616 4683

Difficulties connecting: please email icertifyhelp(a)gmail.com


FAQs

About iCertify

Where can I learn more about iCertify?
This webpage is your best place to learn more about iCertify. We recommend exploring the training library for helpful videos and resources. If you have specific questions, please contact icertifyhelp(a)gmail.com.

Will I be able to use iCertify for my 2020 application?
iCertify is now ready to use! Please contact your local certification body directly to confirm if you can use iCertify for your 2020 application. A list of certified bodies can be found here.

What will I need to use iCertify?
To use iCertify, you will require an Internet connection and a computer or tablet, as well as information about your operations. As you work through the application, your answers can be saved at any point, and you can return to the application later if you need a break or need to gather other information to answer specific questions.

What if I don't have access to the Internet or a computer?
While we hope that members will see the value in using iCertify, we understand that for some members, it won't be possible. Please contact your local certification body directly to find out the best way to complete your application.

Will iCertify make the application process more complicated?
The goal is to make the application and renewal process easier for everyone. The first time you use iCertify, you will be required to complete an "initial application." During the initial application process, you will need to respond to a variety of questions, in order to capture a complete overview of your enterprise. However, you will find that once this bulk of information has been input, annual renewals are much simpler and iCertify decreases the amount of time you spend on the renewal process each year.

Will I have to fill out all the questions again every year I renew?
No. After you have completed an initial application through iCertify, your application will be stored. When you apply for renewal the following year, your renewal will automatically populate with many of the answers and attachments you provided the previous year. You will need to review the information, make any necessary changes, and upload annually required records, before submitting the application.

How can I learn how to use iCertify?
There are a number of ways to learn more about iCertify.

  1. First, check out the training library here for help videos and resources.
  2. Sign up for an in-person training session. You can find all of the details in the Training section above.
  3. Join the iCertify "open office hours" to speak to an iCertify team member who can help you navigate the system.
  4. Contact the iCertify team at icertifyhelp(a)gmail.com.

Using iCertify and Getting Help

What if I have technical difficulties?
If you have trouble accessing iCertify, please contact your CB admin or email icertifyhelp(a)gmail.com. They will be able to assist you.

How safe is my information in iCertify?
All information submitted to iCertify is securely stored on dedicated COABC servers located in Canada, and backed up regularly. iCertify was designed with the security of your information as a top priority.

What if I forget my password?
If you forget your password, please contact your CB admin and they will reset your password for you. You will then be able to login and change your password. We recommend making note of your iCertify password or using a Password Manager.

Will anything change in the way my CB communicates with me?
If your CB is using iCertify this year, iCertify will be able to send notifications directly to you by email. CB admins also have the ability to assign you "Tasks" through iCertify. Your CB Admin will send you an email instructing you to login to iCertify and check your Task Tab within the system. Using the system to respond allows both you and the CB admin to keep track of communications. However, you can always choose to email your Admin directly.

What if I want to add a new type of product or remove a product from my Certification?
If Operators want to add a new type of product/organic plan to their certification, eg. an operator may want to add a poultry component to a vegetable operation. When it is time to renew, you will have the opportunity to select any additional Plans, such as Poultry in this example, or remove items from your certification. If you wish to add product/organic plans throughout the season, after you have submitted, please contact your Admin directly.

Will I be able to download my application as a PDF?
Yes, you will be able to download your application questions and answers as a PDF once it has been submitted. It is recommended to store a copy of your PDF on your computer and/or print for your records, as all submitted application/renewal and uploaded compliance documentation should be kept for a minimum of 5 years.


Feedback

Questions? Comments? Suggestions for new features or functionalities you would like to see with the next update? We want to hear how your iCertify experience is going. Please submit any comments or concerns to us using this form






Read BCOG Winter 2020